PassportScans' functions and features are separated into the following sections:

  • Check-in operations
    Dynamic Form Fill • Document recognition • Digital signing • Digital Registration Cards

  • Security components
    Police transmission • Address validation • Document verification • Encrypted database

  Check-in operations

All typical and optional actions - starting from the guests first arrival to handing out the roomkey.

DFF - Dynamic Form Fill

Send directly to your PMS/CRM or PassportScans' interface.

Using a script, the DFF module forwards the data to the customer profile in the Property Management System (PMS). This can be done whenever you like, without time pressure at the touch of a button or if required this can be sent immediately to the PMS, after the scanning process. In both cases manual insertion of data is avoided, minimizing the possibility of error.
Plugin support
Working with the PMS manufacturer, full integration (via xml file or WebServices) or interface can be provided.

PassportScan and DFF are compatible with the majority of PMS worldwide. Also many in-house system can already be addressed without prior configuration.
Supported PMS

Document recognition

Identification and interpretation of document details through advanced OCR.

Using the OCR technology (Optical Character Recognition), that reads most worldwide identification documents, data can be extrapolated and converted into text.
Supported Documents
Support for all passports/countries using the ICAO 9303 standard, driving licenses, resident permits, DVLA and many more. PassportScan also recognizes the MRZ - Machine Readable Zone of all standard VISA, if not covered by stamps. PassportScan supports identification documents, licenses and official certificates of more than 100 different countries. This list is constantly growing and updated.
We are using the acuant® OCR SDK to provide this functionality.
Supported Documents

Digital signing

Include your guests signature into the profile, keeping things together, avoiding snippets, copies and paper.

With the Wacom technology the biometric signature can be acquired during the check-in and shown in the Registration Card, eliminating the need for paper.
We recommend the WACOM DTU-1141 tablet to provide this functionality.
Supported Hardware

Digital Registration Cards

Your all-in-One profile management.

Combine all data to create complete customer profiles with privacy management.
Client profiling & Group management
Create complete booking-profiles, manage groups and and group leaders. Plugin-support is only available in the standard version of PassportScan.

Regular guests
Details of guests who have stayed before are easily retrieved in PassportScan. Without the need to rescan any document, their arrival is registered with one click and the check-in is even faster.

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  Security components

Everything you need to stay safe and keep your data secured - or automatically deleted, as you prefer.

Data-transmission to Police and authorities

Send data and lists to the police and local authorities directly in the PassportScan interface.

This module allows to create a file in compliance with the specific requirements of the local legislation. The document is forwarded electronically to the Police/Authorities, using webportal.
Service Availability
Currently available in Italy, Spain, France, Switzerland, Morocco and Portugal.

The system is, however, easily adaptable to other countries.

AVE - Address Validation Engine

The Address Validation Engine uses the Google® API to validate and change the address entries.

This technology allows to complete and automatically correct the address data, acquired by OCR.

Document verification via UV/IR scans & RFID

Ultraviolet/infrared scans verify the authenticity of a document. This functionality is hardware dependent.

With the new SnapShell camera, images in ultraviolet/infrared can be acquired to help the operator to verify the authenticity of the document.
Works with SnapShell® Passport and 3M® scanner models.
Supported Hardware

Encrypted SQL / MySQL database

Protect all your data through advanced encryption (Blowfish +) in one shared or local-only database.

All sensitive data (customer data, document images and biometric signature) are saved in a database MySQL Oracle and protected by a 'BlowFish' encryption at 256-BIT.
Available is the Autopurge option, that deletes the data after 24 hours, in line with international policies.

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  Storage & Transfers

Store data wherever you like, manage multiple properties, import bookings from websites and much more.

Storage & Multi-Property

Store all received data plus signature, company details, business cards and additional scans e.g. visa.

Data can be stored in a Client Server Database (MySQL). Data can be placed on a local server, on a dedicated server located at the chain headquarters or in the Cloud (Amazon-Microsoft). In this way data can be available on all the properties of the chain.
Multi-Property Configuration - Plugin
The Multi-Property module allows Passportscan® to manage multiple properties. Data access levels can be configured through the User Profile.
Additional scans
Store additional scan e.g Visa and secondary pages.

Data import from files, booking-websites, PMS and more.

If you use many different sources for your in-house system, PassportScan offers several methods to import just about everything.

Arrivals or groups lists can be imported in the most popular formats (csv, txt, xls, xml, dbf, etc.), optimizing the check-in procedure. Also see the videotutorial for how to import from different applications and websites.

Dynamic Export

Export different data, details and lists for the usage in other applications.

The acquired customer data can be exported dynamically in the most popular formats, e.g. CSV, TXT, XML.

Choose the fields to export, select image formats and more.

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  Additional Features


Display PDF documents, e.g. confirmations and billings, as well as customized maps on a tablet.

Via virtual printer, created by PassportScan®, PDF maps and documents can be viewed on the Wacom tablet and signed digitally, without any need to print on paper.

Supported Hardware

Customized Maps

Customize maps in PassportScan, print them or show them on a tablet.

With the integration with Google Maps, the operator can add useful information on the map for its guests. The customized map will be displayed on the Wacom tablet and printed on paper, when needed.
Wacom models DTU-1141 and STU-530
Supported Hardware

Statistics and Prints

Create different types of statistics for different departments.

Available are various types of statistics and prints, e.g arrivals, departures, rules, privacy, etc.

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