What documents can PassportScan Cloud scan?

PassportScan Cloud supports over 13,000 document types including passports, national ID cards, visas, driver licences and residence permits from any country. It also supports QR-based and digital IDs.

Is PassportScan Cloud GDPR compliant?

Yes. PassportScan Cloud is fully GDPR compliant. All guest data is encrypted, stored in a secure cloud server, and automatically deleted according to customisable retention rules. The system includes a full digital consent and audit trail.

Does PassportScan Cloud integrate with hotel PMS systems?

Yes. PassportScan Cloud integrates with all major Hotel Property Management Systems (PMS), including Oracle Hospitality, Mews, Cloudbeds, Protel, and many more. Guest data is automatically synced after each scan.

Is there a free trial available?

Yes. PassportScan Cloud offers free activation with no hidden charges. You can activate it for free and use it forever on the basic plan, with no credit card required.

How does the hotel self check-in kiosk work?

Guests approach the kiosk in the hotel lobby, scan their passport or ID, find their reservation, complete and sign their registration form digitally, then collect their room key at reception. The entire process takes less than one minute.

Compliance Made Simple for Hotels Worldwide

Police Integration

Forward Guest Data to the Police Online

PassportScan Cloud prepares the guest arrival data for the national police systems of supported countries, taken directly from the scanned documents. Your staff forwards it online from the workspace: via web service where the authority offers one, or by uploading the generated file to the police portal.

No retyping and fewer errors: your hotel stays compliant with local regulations and saves time on paperwork.

Supported Countries:
🇪🇸 Spain
🇮🇹 Italy
🇵🇹 Portugal
🇨🇭 Switzerland
🇱🇺 Luxembourg
🇹🇭 Thailand
🇲🇦 Morocco

Request New Police Integration

Integration with National Statistical Offices

Forwarding of Arrival Data to ISTAT and Other Systems

PassportScan also prepares the data required by the national tourism and statistics offices, so your hotel meets its tourism data reporting obligations. Your staff forwards it online: via web service where the platform offers one, or by uploading the generated file to the portal.

Currently available in Italy for these platforms:

ROSS 1000 (Turismo5)
RiceStat (Lucca)
ISTAT Sicilia
ISTAT Bolzano Alto Adige
Histria
Accesso Venezia

Additional regions coming soon.

Request New ISTAT Integration

Request New Integration

If your country or region isn’t yet supported, our technical team can help.
Submit a request, and we’ll evaluate integration with your local police or statistical system.

Request Integration

PassportScan Cloud evolves with your compliance needs globally

Guest data captured at check-in is ready for the police and the tourism statistics offices: your staff forwards it online, via web service where available or by uploading the generated file, without typing anything again.

Request a Demo → Try it for free

7countries for police reporting

5ISTAT regional platforms in Italy

2ways to send: web service or file