Ensure your hotel is safe and compliant
Download full information on key topics related to hotel check-in operations
Company Profile
Learn more about PassportScan, our mission, and the technology behind our digital check-in platform. Discover our experience in the hospitality sector and how we help hotels simplify guest registration while staying fully compliant with evolving regulations.
Product Overview
Discover how PassportScan Cloud scans IDs in seconds, collects digital signatures, automates guest registration and reduces reception workload — all from one intuitive app.
Security & Compliance
End-to-end encrypted data, secure cloud storage and automated regulatory reporting ensure full compliance with GDPR and local guest registration laws — without manual risk.
Trusted by 6,500+ companies
What our customers are saying about PassportScan Cloud
“We have been using the app for our check-ins for years, after this period we can only be satisfied with it. All requests have always been implemented in a very short time, but above all without problems once implemented. We are using the Registration Card signing service, which best suits our needs. Assistance service available and effective.”
Alfredo Calandra, IT technician, Roccoforte Hotels
“PassportScan Cloud is very easy to use and it saves a lot of time. They’re always improving the system. The overall is highly recommendable.”
Hugo de la Calle - Guest Experience Manager, Accor Hotels
“Very fast check-in and pre-check-in procedures, quick and accurate document scanning. We recommend this excellent product, perfect with integration with PMS. A note of thanks to the courtesy and availability of the sales and assistance area.”
Stefano Lamesta, Quality Manager, Una Hotels
Additional Information
Frequently Asked Questions
How much does PassportScan Cloud cost?
Pay Only for What You Use
- No licenses fees
- No setup costs
- No hidden surprises.
PassportScan Cloud works on a simple credit system:
You purchase credits in advance, and each completed check-in automatically deducts from your balance.
No waste. No fixed costs.
And your credits never expire.
Do I have to sign a yearly contract?
No Long-Term Contracts. No Risk
There is no permanence clause and no long-term commitment.
We’re confident you’ll see immediate value — PassportScan Cloud significantly reduces reception workload and simplifies guest registration from day one.
If for any reason it’s not the right fit for your property, you’re free to stop at any time.
No penalties. No pressure.
Meanwhile, we continue to evolve the platform to keep up with changing local regulations and increasing compliance requirements across the hospitality industry.
I already have a PMS that does check-in, why would I need PassportScan Cloud?
Our platform enables a fully digital process without the need for physical scanners or paper forms, helping hotels simplify operations and modernize the guest arrival experience.
Even if your PMS already includes a check-in module, PassportScan Cloud enhances the process by adding advanced capabilities such as digital signature capture, the ability to sign any type of PDF document, and compliance-ready reporting.
By eliminating manual steps, the system reduces errors, speeds up arrivals, lowers staff workload, and minimizes regulatory risk — complementing and strengthening your PMS rather than replacing it.
This reliability and operational precision are why many PMS providers trust PassportScan Cloud as a strategic partner, helping them deliver greater value to their hotel clients.
