What documents can PassportScan Cloud scan?

PassportScan Cloud supports over 13,000 document types including passports, national ID cards, visas, driver licences and residence permits from any country. It also supports QR-based and digital IDs.

Is PassportScan Cloud GDPR compliant?

Yes. PassportScan Cloud is fully GDPR compliant. All guest data is encrypted, stored in a secure cloud server, and automatically deleted according to customisable retention rules. The system includes a full digital consent and audit trail.

Does PassportScan Cloud integrate with hotel PMS systems?

Yes. PassportScan Cloud integrates with all major Hotel Property Management Systems (PMS), including Oracle Hospitality, Mews, Cloudbeds, Protel, and many more. Guest data is automatically synced after each scan.

Is there a free trial available?

Yes. PassportScan Cloud offers free activation with no hidden charges. You can activate it for free and use it forever on the basic plan, with no credit card required.

How does the hotel self check-in kiosk work?

Guests approach the kiosk in the hotel lobby, scan their passport or ID, find their reservation, complete and sign their registration form digitally, then collect their room key at reception. The entire process takes less than one minute.

Active integration

PassportScan works with Hotelware PMS - Theova

Scan your guests' passports and ID cards with PassportScan and send their data straight to Hotelware PMS - Theova, without typing anything by hand.

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About Hotelware PMS - Theova

Hotelware PMS is designed to meet the different needs of any size hotel or hotel chain and is configurable to operate in either single or multi-property mode. Hotelware PMS Interfaces with all other hotelware systems thus providing the hoteliers a fully integrated solution.